Attendance

ATTENDANCE Procedures

Keeping your child safe is our first priority at Newberg High School. Please help us to ensure your child’s safety by following our attendance procedures.

The Attendance Office is open from 7:00am to 3:30pm, but email or phone messages can be left 24 hours a day. If your student will be absent from school, please email or call the attendance line as soon as possible. We make every effort to get excused absences recorded in the computer as soon as possible, but some data may be entered after the AutoDialer begins making phone calls at 10:30am and 3:30pm. If you have a question about whether an attendance was recorded properly, the fastest way is to check is to use Blackboard to see the attendance record for each of your students. You may report errors to teacher where the absence occurred.  If you need further assistance, please contact the Attendance Office through email or phone message.

Email: nhsattendance@newberg.k12.or.us or Phone:  503-554-4532

When a student is absent the entire day:

·       Email or call the Attendance Office regarding the absence as soon as possible.

·       Have the following information to report:

·       Student’s first and last name (please spell uncommon names)

·       Student’s school ID number

·       Your name and relationship to the student (mom, guardian, etc)

·       A daytime telephone number

·       Reason for absence (from the list below)

·       Student illness/injury/quarantine

·       Serious illness in the family

·       Medical appointments

·       Family emergency

·       Death in the immediate family

·       Pre-arranged absence

·       Religious instruction/holidays

·       Legal or court appointments requiring the student attendance

·       Inclement weather

Only people on the contact list are authorized to excuse a student. Students will not be excused if they call in for themselves.
All absences must be reported within 48 hours of the absence in order for it to be excused. Absences after that time may not be excused.

When a student arrives to school late:

·       Email or call the Attendance Office before the student arrives to school OR

·       Provide the student with a note from the parent or guardian the day of the late arrival.

·       Parents do not need to accompany their student if they have a note, email or phone call.

·       Student will go directly to the classroom as the Attendance Office will update the student’s attendance.

When a student arrives to class late (unexcused):

• If a student arrives late to class prior to 15 minutes of the class starting, Teacher will correct attendance to UT. 
• If a student arrives late to class after 15 minutes of the class starting, Teacher will leave the absence as UA as this will be considered an unexcused absence for the period.

When a student arrives to class late (student is with a staff member):

• If a student is with an Administrator, Library, Counseling Office, Main Office, Attendance Office, student’s attendance will be corrected before they leave the office.  Student will go directly to class. Teacher does not need to correct attendance.
• Teachers must give student a note to excuse their tardy and student will go directly to the Attendance Office for correction of attendance.

When a student needs to leave school early:

• If you know of an appointment in advance, please email or call the Attendance Office early! We will have your student’s pass available for them to pick up during passing time or delivered to them.
• Provide the student with a note to the Attendance Office at least one period before the departure time to receive a pass to leave class. Students may pick up a pass to leave during passing time. Students must have a pass to show their teacher in order to leave class and campus. OR
• Call the Attendance Office at least 90 minutes in advance of the departure time. A pass will be available for pickup at the Attendance window.

When a student leaves and then returns:     

• Students must check back into the Attendance Office with their pass before returning to class.  Attendance office will update their attendance.

Sick during the day:

• Sick students should check into the Counseling Office/Heath Room before calling home.  They will be assessed and if the student needs to go home, parents will be notified by the Counseling Office and attendance will be updated. 

Pre-arranged absence:

• The student’s administrator may excuse student absences for family travel, medical or a college visit. A Pre-Arranged Absence form is available in the documents attached to this page, Attendance Office or Counseling Office.

STUDENT RELEASE FROM SCHOOL

A student shall not be released from school at times other than regular dismissal hours except with the principal’s permission or according to school sign-out procedures. A student will not be released to any person without the approval of his/her parent or as otherwise provided by law.

Students leaving campus for appointments or illness must follow sign out procedures.

• Parent/Guardian contact attendance office to excuse student within an hour of student leaving campus
• Parent can meet student in main office on North end of NHS Campus
• If the student drives, an exit slip must be presented to campus monitors or staff as student leaves campus.  Student may be asked to return to the building to obtain an exit slip if one is not presented.

When returning to school after an absence, an administrator of discipline may request a note which verifies the absence. Absence from school or class may be excused by the principal in the following circumstances:

●      Illness of the student;

●      Illness of an immediate family member when the student’s presence at home is necessary;

●      Emergency situations that require the student’s absence;

●      Field trips and school-approved activities;

●      Medical or dental appointments. Confirmation of appointments may be required;

●      Other reasons deemed appropriate by the school administrator when satisfactory arrangements have been made in advance of the absence.

The school shall notify a parent/guardian by the end of the school day if their child has an unplanned absence. The notification will be either in person, by telephone or another method identified in writing by the parent/guardian. If the parent/guardian cannot be notified by the above methods, a message shall be left, if possible.